Board paper: commissioning REACH Production for media coverage

To fill in and present at your board meeting. You enter the amount and the budget line; we do not set either.

How to use the template

You send an enquiry and receive a written proposal with a fixed price.
You fill in the event, date, amount as per the proposal and funding.
You print this page or save it as a PDF using your browser's print function and present it to your board.

Subject of the resolution: Commissioning REACH Production for media coverage of name of the event on date and race days
Service: Services as per the proposal (photo, social, video; live on request). What the club provides is set out in the proposal.
Rationale: Volunteers stay with the regatta on race day. Members, participants and sponsors get photos, clips and, on request, a livestream. The risk is limited: a fixed price, rules for weather, connectivity and cancellation agreed in advance (Pricing and contract), a pilot with no automatic renewal.
Costs: Fixed price as per the proposal dated date of the proposal for amount as per the proposal euros; extras only after the club's approval; third-party costs listed separately.
Funding: Budget line or proposed funding
Responsible: at the club name, role; at REACH Production Niklas Mattes

Option A: Commission as described in the proposal.
Option B, proposed: Commission as a pilot event. The board decides on continuing after the joint review; there is no automatic renewal.
Option C: Do not commission. The club keeps handling photos, video and social media as before.

Meeting: on date of the meeting, quorum confirmed yes or no
Result: Option A, B or C; yes number, no number, abstentions number
Signatures: place, date signatures of the board members authorised to represent the club under its constitution